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Sponsored Programs

Sponsored programs are those projects and/or activities which are originated and conducted by members of the faculty or, in some instances, by staff members. Such programs are supported wholly or in part by external restricted funds awarded to the university.

The Office of Sponsored Programs (OSP) is a support structure and seeks to assist faculty members in a variety of ways — assist with budget development; proposal processing, pre-and post-award administration of grants and contract. In addition, the OSP is an advocate for a campus environment that is conducive to the research enterprise, and advises the administration on matters of regulatory compliance, internal sponsorship of scholarly activities and other related issues.

The OSP is the primary mechanism for providing direct assistance to faculty and staff in processing requests for external funds of sponsored projects and programs. Sponsored projects usually include a line item budget which states monetary needs of the project. This budget may or may not include indirect costs.


The mission of the Office of Sponsored Programs is to serve as an advocate for a campus environment conducive to the research enterprise and advise the administration on matters of regulatory compliance, internal sponsorship of scholarly activities and other related issues. The office also seeks to assist faculty members in the development and review of proposals, and assuring award compliance.

Proposal/Grant Submissions

The Office of Sponsored Programs works closely with the Office of Institutional Advancement to process funded projects here at the university. The following chart should be used when processing your proposal application.

Non-Research Sponsored
Private (not federal pass through funding)   X
Federal X  
State X  
Compliance Requirements X  
County (funds are not from county government)   X
City (funds are not from city government)   X
(defined as a scientific or
scholarly investigation)
Private X  
Federal X  
State X  
Compliance Requirements X  
County (funds are from county government) X  
City (funds are from city government) X  

Intent to Write Form
This form is to alert Sponsored Programs that you will be submitting a proposal for a particular grant announcement and to eliminate duplicate proposal submissions from DSU faculty. After you submit this form, you will need to return to the forms library where you should follow the “KUALI Proposal Submission Process” and submit using the OSP KUALI Grant Management System.


The individual responsible for conceiving and enacting a project is known as the principal investigator. When this individual takes on the task of preparing a proposal for submission to an outside source, he or she agrees to manage the ensuing grant or contract in compliance with the terms, conditions, and policies of both the sponsor and the University.

Only one principal investigator should be named to delineate clear lines of responsibility for project management. In some instances, a colleague central to the project may be named co-principal investigator or be given another appropriate title.


The principal investigator must be a member of the full­time faculty, professional, or senior staff, or be an administrative officer of the University. Depending on the nature of the proposal, individuals with other University appointments may serve as principal investigators. Naming an individual in the proposal who is not an employee of the University does not commit the institution to employing that individual.

Unless otherwise indicated in the proposal, principal investigators are expected to be in residence at the University during the period of project operation. Principal investigators seeking a leave of absence during this period must obtain written authorization from the sponsor through the Office of Sponsored Programs.

All sponsored projects that utilize campus facilities such as laboratories, classrooms, etc., involve human subjects, animals, radioactive materials, or toxic or hazardous substances, involve any other faculty, staff or graduate students as part of the project budget, or in any way affect the University, must comply with University regulations. Requests must be submitted through the OSP for review and approval.


When traveling using federal funds, travelers are required to use an airline that is designated as a U.S. flag carrier for every portion of the route per the Fly America Act (49 U.S.C. 40118).  To determine if the flight complies with Fly America, look at the flight number on the boarding pass or flight coupon and verify that it begins with the abbreviation of the U.S. flag carrier (ex: Delta flight DL# 1234).  There are very few exceptions to the Fly America Act. If you believe you meet one of the exceptions, please complete the Fly America Act Checklist for Federal Funds form (found in the Sponsored Programs’ Forms Library) and turn it into the Office of Sponsored Programs with supporting documentation for approval PRIOR to purchasing the flight.  Some exceptions requiring a waiver include: when a U.S. flag carrier is not available on a particular route; when using a U.S. flag carrier would increase the number of aircraft changes outside the U.S. by 2 or more; extend travel time by 6 hours or more; or require a connecting time of 4 hours or more at an overseas interchange point.