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Delivering the Accommodation Letter

Any student who has received an Accommodation Letter from the Center for Disability Resources (CDR) is responsible for providing a current copy of that Letter to any Faculty or Administrator who is involved in facilitating the accommodations listed in the Letter. Accommodations are not in place until the Faculty or Administrator has received a current copy of the Accommodation Letter. In addition, accommodations are not retroactive. Therefore, students are encouraged to deliver copies of their Accommodation Letter as early as possible.

Please Note: Students are never required to disclose their diagnosis or impact/symptoms with anyone other than the CDR. The purpose of providing a copy of the Letter is simply to inform someone of the accommodations that will be used – not about why a student may have accommodations.

Delivering the Accommodation Letter via Email: (recommended)

  1. Create a new email for each of your professors (or any other administrator that may be facilitating an accommodation).
    • Professors’ email addresses can be found within the syllabus and on their Department’s website.
    • Academic Advisors’ email addresses can be found on the Office of Student Success website.
  2. Add the Center for Disability Resources (CDR) email in the “CC” line of the email. · cdr [at] desu.edu
  3. Attach a copy of your Accommodation Letter to each email.
    • copy of the Letter is emailed to the student from the CDRE in PDF format.
  4. In the body of the email
    • Introduce yourself.
    • Indicate which class of theirs you are enrolled in (e.g. Introduction to Biology on MWF from 9-9:50am) or how you usually work together (e.g. Academic Advisor).
    • Explain that you are registered with the CDR and have attached a copy of your current Accommodation Letter to the email. (Letter should be for the same semester in which you are using accommodations.)
    • List the accommodations from your Accommodation Letter that you plan to use in their class.
    • Ask the professor how they would like these accommodations to be facilitated. f. Encourage the professor to contact the CDR at cdr [at] desu.edu if they have any questions.
  5. Send the email!
    • It is essential that students provide a copy of their Accommodation Letter, following the above instructions, within a reasonable amount of time before they need to use an accommodation.

Delivering the Accommodation Letter in Person:

  1. Meet with the Professor or Administrator during their office hours.
    • Office Hours are listed in the course syllabus for professors.
    • If you have class during their scheduled office hours contact the Professor/Administrator and ask for an alternate time.
  2. Explain that you are registered with the CDR and provide a copy of your Accommodation Letter for the Professor/Administrator to keep.
    • Students are never required to share any private information such as diagnosis, symptoms, etc. with their Professor/Administrator during this meeting.
  3. Discuss the accommodations listed on the Accommodation Letter that you will be using in their class.
    • Be sure to discuss all accommodations within a reasonable amount of time before you would like to use the accommodation.
    • f the Professor/Administrator has any questions about the accommodation(s) or how they should be facilitated, please refer them to the Center for Disability Resources.
  4. Have Professor/Administrator sign the “Acknowledgement of Receipt of Accommodation Letter” Form.
    • You, the student, should collect all Professor/Administrator signatures and return this form to the CDR.
  5. Filling out the “Testing and Plan of Action Form” (optional):
    • Students can use this form as a tool when discussing their use of Testing Accommodations with their professor.
    • Included on the form:
      • Blank schedule that can be used to record the days and times you will be testing if different from the rest of the class.
      • Student and Faculty responsibilities if testing at the Testing Center.
      • Area to include specific process information discussed with the professor (if relevant).
    •  Testing and Plan of Action Form” should be kept by the student