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Delivering the Accommodation Letter

Any student who has received an Accommodation Letter from Student Accessibility Services (SAS) is responsible for providing a current copy of that Letter to any Faculty or Administrator who is involved in facilitating the accommodations listed in the letter.  Accommodations are not in place until the Faculty or Administrator has received a current copy of the Accommodation Letter.  In addition, accommodations are not retroactive.  Therefore, students are encouraged to deliver copies of their Accommodation Letter as early as possible.

Students should follow these steps when delivering their Accommodation Letter:

  1. Meet with the Professor or Administrator during their office hours.  
    • If you have class during their scheduled office hours contact the Professor/Administrator and ask for an alternate time.
  2. Explain that you are registered with SAS and provide a copy of your Accommodation Letter for the Professor/Administrator to keep.
    • Students are never required to share any private information such as diagnosis, symptoms, etc. with their Professor/Administrator during this meeting.
  3. Discuss the accommodations listed on the Accommodation Letter that you will be using in their class.
    • Be sure to discuss all accommodations within a reasonable amount of time before you would like to use the accommodation.
    • If the Professor/Administrator has any questions about the accommodation(s) or how they should be facilitated please refer them to Ann Knettler-Smith, Coordinator of Student Accessibility Services.
  4. Have Professor/Administrator sign the “Acknowledgement of Receipt of Accommodation Letter” Form.
    • You, the student, should collect all Professor/Administrator signatures and return this form the SAS.
  5. Filling out the “Testing and Plan of Action Form” (optional):
    • Students can use this form as a tool when discussing their use of Testing Accommodations with their professor.
    • Included on the form:
      • Blank schedule that can be used to record the days and times you will be testing if different from the rest of the class.
      • Student and Faculty responsibilities if testing at the Testing Center.
      • Area to include specific process information discussed with the professor (if relevant).
    • “Testing and Plan of Action Form” should be kept by the student.