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Common Accommodations

All accommodations are determined on a case-by-case basis, based on appropriate medical documentation, and an interactive discussion with the student during their meeting with the Coordinator of SAS.  If you are a student registered with SAS who has any of the accommodations listed below on your Accommodation Letter please use this content as a reference. 

If you are a student registered with SAS and you do not currently have the accommodation(s) listed below on your Accommodation Letter but feel you may qualify for them based on your disability; please contact SAS to make an appointment with the Coordinator. SAS can be reached by phone at 302.857.6898 or email at aksmith [at] desu.edu.

Testing Accommodations

Any student who would like to use the Testing Accommodations listed on their Accommodation Letter must follow the steps below.  Remember, approved testing accommodations listed on your Accommodation Letter can be provided by your Professor/Department or, through Testing Services and Programs (TSP).

  1. Provide a current copy of your Accommodation Letter to your professor at least 5 business days in advance of the exam.
  2. If you would like to use testing accommodations on ALL exams and quizzes in the course.  Explain that to the professor when first providing your Accommodation Letter.  You must notify your professor at least 5 business days before the exam.  At that time you should ask which of the following they would prefer:
    • Proctoring you with your accommodations in-person or within the Department
    • Having your test with Testing Services and Programs (TSP) in the Testing Center
  3. If you will be choosing which exams and quizzes you do and do not want to use your testing accommodations on you must notify your professor at least 5 business days before the exam and ask which of the following they would prefer:P
    • Proctoring you with your accommodations in-person or within the Department
    • Having you test with Testing Services and Programs (TSP) in the Testing Center 

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Scheduling exams with your Professor/Department

  1. Students must ask their professor the following questions at least 5 business days before the exam/quiz:
    • Where would you like me to take my exam? (e.g. the classroom, professor’s office, empty classroom, conference room, etc.)
    • When would you like me to take my exam? (e.g. same time as the class, an alternate time)
  2. Professors must ensure that the location and time of the student’s exam meets their approved accommodations.
  3. Students must arrive on time to take their exam.  The exam time begins as scheduled and will not be adjusted for lateness.

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Scheduling exams in the Testing Center

Thomasson Building, Suite 202

 

  1. Professors or students must schedule an appointment, at least 3-4 business days in advance, for the student(s) to take the exam with Testing Services and Programs (TSP).
    • Scheduling can be done online, using the “Testing Accommodation Request” link on the TSP website (http://www.desu.edu/testing
    • Multiple exams and quizzes for the same class can be scheduled at one time.
  2. Students are to take the exam on the same day and at the same time as the class unless a reasonable conflict exists and their professor has approved an alternate date or time.
  3. Students must arrive at the Testing Center 15 minutes before their test time.
  4. Faculty (of their designee) must provide a copy of the exam by:
    • Delivering the exam in person to the Testing Services and Programs Office (TSP) as far in advance as possible.
    • Uploading the exam electronically using the Professor Exam Submission feature on the TSP website or the Test Proctoring Form Request (http://desu.edu/testing > Proctor Services for DSU Faculty > Test Proctor Exam Request)
  5. Faculty (or their designee) must pick up the completed exams from the TSP in-person or request delivery via secure FTP email.

Note: If the professor does not provide a copy of the exam or quiz in time for the student’s scheduled test, the faculty member will be responsible for ensuring the student’s testing accommodations are provided.

NOTE: Keep in mind when scheduling, the professor must ensure that the scheduled exam or quiz does NOT conflict with the TSP hours of operation.

 

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If Testing with the TSP:  Process upon arrival at the Testing Center:

The TSP is located in Suite 202 of the Thomasson Building.  A testing clerk is stationed at the front desk to assist you.

  1. Go up the stairs and to your right to check in with testing clerk. 
    • There is a marked, accessible entrance around the building to the right of the main entrance 
  2. Sign-in using their computer system by selecting “Walk-In” and “DSU Courtesy”.
  3. Testing process and regulations are listed on the table and check-in station.  Copies are also available from SAS.
  4. Place keys, phone, watch, hat, sunglasses, totes, backpacks, purses, handbags, and wallets in lockers.
    • Contents are secure and will be reopened in your presence by the certified test proctor.
    • Please keep your government issue ID out.
  5. Sign in at the computer station.  Please choose “Walk in” by clicking the designated vendor for your exam.
    • Students testing with SAS accommodations should select “DSU Courtesy”.
  6. Complete required paperwork on the clip board located on the table.
  7. Wait for a test proctor in the waiting area (lobby) to escort you down to the secure testing lab.
    • No tester is allowed in the testing room without a proctor escort.
    • All testers must go through a metal detector in order to test in the TSP.
    • If you have a testing accommodation related to the environment where you test, you will be taken to an appropriate location by a test proctor.

CONDUCT:  Refusal or failure to comply with any of the steps above and/or any testing processes or regulations will result in you being removed from the TSP without completing your exam.

NOTE: Students are encouraged to schedule a “walk through” of the Testing Center with the TSP before the day of their first exam.  The TSP Staff would be happy to go over the sign-in and testing process as well as provide a tour of the facility.     

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Volunteer Note-taker

Any student who would like to use the Volunteer Note-Taker Accommodation listed on their Accommodation Letter must do the following:

  1. Provide a current copy of your Accommodation Letter to your professor within a reasonable time before you need to use the accommodation.
  2. Explain to your professor that you would like to use the Volunteer Note-taker accommodation in their class.
  3. Professor will make an announcement in class or send an email, not naming you, asking for a volunteer from the class to share their notes.
  4. If/When a note-taker comes forward, they will contact SAS and SAS will reach out to you with the option to remain anonymous or to work directly with your note-taker.

NOTE:  Since the note-taker is a volunteer, SAS cannot guarantee that a person will come forward.  All students using their volunteer note-taker accommodation are encouraged to also use their audio recording and PowerPoint accommodations.  In the event that a note-taker has not come forward and a student is already using the other two accommodations but feels they need additional note-related support, they should make an appointment with SAS.

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Reading Materials in Accessible Format

Any student who would like to use the Reading Materials in Accessible Format Accommodation listed on their Accommodation Letter must do the following:

  1. Natural Reader is a FREE text-to-speech software that highlights and reads electronic text such as Word documents, PDF files, and websites aloud.  Students with the Reading Materials in Accessible Format Accommodation are encouraged to utilize Natural Reader or any other text-to-speech software program of their choice.
  2. Fill out the Alternate Format Book Request Form and and click “submit.”
    • Students are encouraged to submit this form as soon as they know their book needs for the upcoming semester – even if the semester has not yet started.
  3. Once received, SAS will process the Alternate Format Book Request Form and request PDF copies of the textbooks from the book publisher.
  4. Providing proof of purchase – the student must provide SAS with proof of purchase before any electronic/PDF book files can be provided.
    • Examples of proof of purchase could include: bookstore receipt, amazon or online book distributor receipt, credit card receipt showing book purchase.
  5. Options for receiving books in PDF/electronic format:
    • If/when the publisher file and student’s proof of book purchase is received by SAS the file will be sent using a download link. Note: Publishers are not yet legally required to provide electronic files.  Most major publishing companies do provide files in a timely manner.  However, timing and file availability cannot be guaranteed by SAS.
    • Any student who feels the publisher is taking too long to provide an electronic file (or simply prefers an alternate method) always has the option of bringing their own book to SAS for accessibility conversion.  SAS will have the spine cut, PDF scan the text, and have the book spiral bound and returned to the student.  This process takes 3-4 business days and is free of charge.

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Audio Recording

Any student who would like to use the Ability to Audio Record Class Lectures Accommodation listed on their Accommodation Letter must do the following:

  1. Provide a current copy of your Accommodation Letter to your professor within a reasonable amount of time before you need to use the accommodation.
  2. Explain to your professor that you would like to use the Audio Recording accommodation in their class.

By using the approved Audio Recording Accommodation, a student acknowledges that they understand and will abide by the following:

Student Responsibilities

  • Students must delete all audio recordings at the end of the semester, after final exams.
  • Students may use the audio recordings for their own study purposes only. 
  • Audio recordings cannot be shared with fellow classmates or in any other fashion including, but not limited to: email, social media, YouTube, streaming services, etc.
  • Any audio recording device must be turned off if/when private or confidential materials is being discussed in class.

Helpful Hints When Audio Recording

If taking notes by hand:

  • Consider using a smart phone, digital recorder, or Echo SmartPen (Live Scribe) when audio recording.
  • If using a digital recorder or smart phone, take note of the timestamp on the recording device anytime the professor changes topic, stresses something as being important, you feel you have missed information, the professor is going faster than you can write, etc.  Note the timestamp in the margin of your notes so that you can come back to that point in the recording to review the information after class.

If taking notes on a laptop:

  • Consider using a program like Microsoft OneNote that allows the user to audio record and type at the same time while automatically synchronizing the recording with the words being typed.
  • In OneNote, go to the “Insert” tab and select “Audio Recording”.  You will then see a “Recording” tab that will allow you to stop and start the recordings.

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Flexibility in Attendance

Any student who would like to use the “Flexibility in attendance unless it fundamentally alters the learning outcomes of the course or program” Accommodation listed on their Accommodation Letter should understand that this accommodation applies to didactic learning environments (e.g. lecture style classes) but does not apply to experiential learning environments (e.g. lab, studio, field placement, or clinical style classes).

When using the Flexibility in Attendance Accommodation, students must do the following:

  1. Notify your professor via email no later than one (1) day after an absence when experiencing a flare of your condition that prevents you from attending class that day.
    • Example: “Dear Professor, I was not able to attend class today due to a flare of my condition and am using my Flexibility in Attendance accommodation. I will stay up-to-date with the syllabus. Please let me know if any new assignments were given in class today. Sincerely, …”
    • Students are encouraged to copy SAS (aksmith [at] desu.edu) on these emails for records purposes.
  2. Stay current with academic content by reading the textbook, requesting a copy of class notes from a classmate, attending free tutoring offered through Integrated Academic Support Services.
  3. Turn in daily homework electronically the same day (if electronic submission is possible) or within 1 business day if the assignment can only be submitted in person.
  4. Reschedule any missed exam or quiz if you were absent on the day of testing due to a flare of your condition. 
    • To do this, email your professor no later than one (1) day after an absence when experiencing a flare of your condition that prevents you from attending class on the day of the exam/quiz (similar to step #1).
    • The exam should be rescheduled within 48 hours or two business days.

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