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Audit Plans

FY16 Audit Plan FY15 Audit Plan FY 14 Audit Plan

Internal Audit and Advisory Services


If you notice any fraud, waste, abuse and/ or ethics issues, please report online or email us.

On behalf of DSU we thank you for your cooperation.


Welcome to the Delaware State University's Office of Internal Audit and Advisory Services. We hope you find the resources on our website helpful and informative. Internal Audit and Advisory Services is an independent, objective assurance and consulting activity designed to add value and improve Delaware State University's operations. It assists the University accomplish its objectives by bringing a systematic but disciplined approach to evaluate risk and improve the effectiveness of control and governance processes. We successfully partner with management, faculty, and staff, while maintaining our independence and objectivity as we work together to enhance DSU's efficiency and effectiveness. We recognize there is always room for improvement in any operation and we welcome any suggestions that you may have as to how our office can better serve.   Fraud Reporting Hotline   Audit Poster   Whistleblower Policy   Our Charter   Audit Plan   Audit Process   Internal Controls   Control Self-Assessment Questionnaire   Fraud Awareness Guide   Audited Financial Statements   Forms   Related Links   Contact Us    

General Accounting and Reporting

Mission Statement To support sound internal control and financial structure that ensures Delaware State University (DSU) financial statements are prepared in conformity with Generally Accepted Accounting Principles. Also, to ensure external and internal financial reports are prepared accurately and in a format which meets the objective of the users of the reports. Recent Announcements Year-End Closing Schedule IRS Form 990 - Delaware State University 2015 - Delaware State University 2014 - Delaware State University 2013 - Delaware State University Annual Financial Statements The Comprehensive Annual Financial Report (CAFR) is a thorough and detailed presentation of Delaware State University’s financial condition. It reports on activities and balances for each fiscal year. DSU CAFR 6-30-2015 and 2014 DSU CAFR 6-30-2014 and 2013 DSU CAFR 6-30-2013 and 2012 DSU CAFR 6-30-2012 and 2011 DSU CAFR 6-30-2011 and 2010 A-133 Audit Reports 2015 - A-133 Audit Report 2014 - A-133 Audit Report 2013 - A-133 Audit Report DSU Student Housing Foundation is a component unit of the University.  Annual Report 6-30-14 Delaware Student Housing Annual Report 6-30-13 Delaware Student Housing Annual Report 6-30-12 Delaware Student Housing Annual Report 6-30-12 DSU Student Housing Phase I-II Annual Report 6-30-12 DSU Student Housing Phase III Annual Report 6-30-11 DSU Student Housing Phase I-II Annual Report 6-30-11 DSU Student Housing Phase III Combined Financial Statement 6-30-11 DSU Student Housing IRS Form 990 - DSU Student Housing Foundation 2013 - DSU Housing Foundation Bond Issuance Official Statement – 2012 Delaware State University Revenue Bonds General Accounting and Reporting Contacts CONTACT INFORMATION NAME TELEPHONE FAX Controller Stephanie Machen 302.857.7970 302.857.6203 Definitions Generally Accepted Accounting Principles (GAAP) - Fundamental principles of accounting that are used as guidance in the preparation of the University financial statements. Governmental Accounting Standards Board (GASB) - the independent, not-for-profit organization that sets accounting standards. Government Financial Officers Association (GFOA) National Association of College and University Business Officers (NACUBO)

General Accounting and Reporting Staff

Stephanie Machen

Vendor Registration

Thank you for your interest in offering your products and services to Delaware State University. The State of Delaware offers a Free Vendor Subscription Service whereby vendors may register to automatically receive alerts on formal bid opportunities in the vendor’s areas of interest. There is no limit to the number of areas of interest that you may identify. Please take a moment to register at Vendor Registration Service. Please see the Step by Step Guide on how to register. This service complements our central solicitations website bids.delaware.gov which is a one stop shop for RFP's, ITB's and RFI's for the State of Delaware. Registration will enable you to receive an alert for each solicitation posted that matches with the areas of interest selected upon registration. If there are any questions please contact Delaware State University, Purchasing Department. Purchase Order Terms and Conditions

Fequently Asked Questions

FAQ's for Agencies FAQ's for Vendors and Suppliers Purchase Order Terms and Conditions  


Training is an intricate part of using and understanding the Banner Financial System.  Receiving proper instruction and a navigational comprehension of the Banner Financial System will ensure the integrity of Delaware State University Purchasing policy and expedite the procurement process. Training is required for anyone who is requesting access in the Banner Financial System. To supplement the online guidance, there is a  session each month providing an opportunity for hands-on learning. (To Be Announced through eNews) Banner Self-Service Requisition Training Guide

Office of Supplier Diversity (OSD)

The Office of Supplier Diversity mission is to assist minority, veteran and women owned businesses in competing for the provision of commodities, services, and construction to State departments, agencies, authorities, school districts, higher education institutions and all businesses. Minority, Women and/or Veteran Business Directory The goal of OSD is to increase the opportunity for minority, veteran and women-owned businesses to sell their products and services to Delaware State University.               

Bid Process and Forms

Delaware State University, Purchasing Bid Process and Forms Delaware State University (DSU) works closely with Government Support Services (GSS) who offer their services to Agencies on a consulting basis or as a partner in the entire process. The services provided by GSS allows DSU to focus on the critical task of criteria evaluation without being distracted by the formal administrative needs of the bid process. Levels of Contracting Assistance - PDF or Word    • Level III Participation Form In a continuing effort to seek out the most number of prospective bidders, DSU ask GSS to post RFPs/ITBs and related documents on their bid page. You may contact DSU Purchasing Department or the GSS Contracting Staff for further information. All sample documents are in Word format for your convenience. Please make the appropriate changes to the documents. Bid Documents Request for Proposal Invitation to Bid Professional Services Request for Proposal RFP or ITB Addendum Pre-Bid Conference Attendance Sheet Bid Opening Registrar Public Works Construction Services Front End Documents (.zip) Bid Bond Payment Bond Performance Bond Public Works Professional Services Owner and Architect Agreement B101 Errors and Omissions Policy My Marketplace Input Documents Agency Solicitation Request - Word Version Contract Award Supplemental Documents Vendor Information Award Documents Agency/Vendor Contract Bid Bond Bid Rejection Non-Responsive Letter Contract Award Letter Contract Award Letter - Multiple Awards Contract Award Letter with Bond Contract No Award Letter Contract Extension (One Year) Bond Renewal Contract Extension Letter to Vendor Contract Extension (One Month) Letter to Vendor Performance Bond Miscellaneous Documents Delaware Business License Letter to Division of Revenue Opportunity Buy User Committee Attendance Sheet If you have any questions or need guidance, you may contact DSU Purchasing Department  or the GSS Contracting staff. Delaware State University Forms Contract Review DSU Speaker-Consultant Contract Purchase Order Cancellation Purchase Order Modification Purchase Order Terms and Conditions Purchase Requisition Requisition Cancellation Vendor Certification Procedure


Welcome! Delaware State University (DSU) conducts business in a fair, ethical, and equitable manner.  We strive to provide quality goods and services at competitive costs for the University community.  The Purchasing Department believes that developing strong relationships provides the best opportunities for both the University and our suppliers. Doing Business with DSU! Thank you for your interest in doing business with Delaware State University.  This information is provided to assist suppliers with the process of building business relations with DSU.  You will find detailed and practical information to make doing business with a large and complex organization like DSU easier. Our goal is to do business with a diverse pool of companies that deliver quality, service, and value.  We seek to develop business relations that benefit both the university and the community. Purchase Order Terms and Conditions

Conflict of Interest

It is the responsibility of each member of the University staff and the Purchasing Department to assure that the University does not knowingly enter into any purchase commitment which could result in a conflict of interest.