Purchasing

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Audit Plans

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FY15 Audit PlanFY 14 Audit Plan

Best Practices

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Financial Accountability Good Mgmt Practices University Expense Tests Cleaning Tips to Keep Personal Data Safe

Internal Audit and Advisory Services

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If you notice any fraud, waste, abuse and/ or ethics issues, please report online or email us.

On behalf of DSU we thank you for your cooperation.

ZAFAR CHAUDHRY                    Associate Vice President

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Welcome to the Delaware State University's Office of Internal Audit and Advisory Services. We hope you find the resources on our website helpful and informative. Internal Audit and Advisory Services is an independent, objective assurance and consulting activity designed to add value and improve Delaware State University's operations. It assists the University accomplish its objectives by bringing a systematic but disciplined approach to evaluate risk and improve the effectiveness of control and governance processes. We successfully partner with management, faculty, and staff, while maintaining our independence and objectivity as we work together to enhance DSU's efficiency and effectiveness. We recognize there is always room for improvement in any operation and we welcome any suggestions that you may have as to how our office can better serve.  

General Accounting and Reporting

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Mission Statement To support sound internal control and financial structure that ensures Delaware State University (DSU) financial statements are prepared in conformity with Generally Accepted Accounting Principles. Also, to ensure external and internal financial reports are prepared accurately and in a format which meets the objective of the users of the reports. Recent Announcements Year-End Closing Schedule IRS Form 990 - Delaware State University 2013 - Delaware State University Annual Financial Statements The Comprehensive Annual Financial Report (CAFR) is a thorough and detailed presentation of Delaware State University’s financial condition. It reports on activities and balances for each fiscal year. DSU CAFR 6-30-2013 and 2012 DSU CAFR 6-30-2012 and 2011 DSU CAFR 6-30-2011 and 2010 A-133 Audit Reports 2013 - A-133 Audit Report DSU Student Housing Foundation is a component unit of the University.  Annual Report 6-30-13 Delaware Student Housing Annual Report 6-30-12 Delaware Student Housing Annual Report 6-30-12 DSU Student Housing Phase I-II Annual Report 6-30-12 DSU Student Housing Phase III Annual Report 6-30-11 DSU Student Housing Phase I-II Annual Report 6-30-11 DSU Student Housing Phase III Combined Financial Statement 6-30-11 DSU Student Housing IRS Form 990 - DSU Student Housing Foundation 2013 - DSU Housing Foundation Bond Issuance Official Statement – 2012 Delaware State University Revenue Bonds General Accounting and Reporting Contacts CONTACT INFORMATION NAME TELEPHONE FAX Associate Controller Karen Purnell, CPA 302.857.7970 302.857.6203 Financial Administrator II Krystal Buckley 302.857.6279 302.857.6200 Definitions Generally Accepted Accounting Principles (GAAP) - Fundamental principles of accounting that are used as guidance in the preparation of the University financial statements. Governmental Accounting Standards Board (GASB) - the independent, not-for-profit organization that sets accounting standards. Government Financial Officers Association (GFOA) National Association of College and University Business Officers (NACUBO)
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General Accounting and Reporting Staff

 
Associate Controller
302.857.7970
 
Financial Administrator II
302.857.6279

Vendor Registration

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Thank you for your interest in offering your products and services to Delaware State University. The State of Delaware offers a Free Vendor Subscription Service whereby vendors may register to automatically receive alerts on formal bid opportunities in the vendor’s areas of interest. There is no limit to the number of areas of interest that you may identify. Please take a moment to register at Vendor Registration Service. Please see the Step by Step Guide on how to register. This service complements our central solicitations website bids.delaware.gov which is a one stop shop for RFP's, ITB's and RFI's for the State of Delaware. Registration will enable you to receive an alert for each solicitation posted that matches with the areas of interest selected upon registration. If there are any questions please contact Delaware State University, Purchasing Department. Purchase Order Terms and Conditions

Purchasing Contacts

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Contact Information Name Telephone FAX  Purchasing Director Jessica Wilson  302.857.6272   302.857.6278   Purchasing Coordinator Lucie S. Jeneske, MBA  302.857.7829  302.857.6278  Purchasing Coordinator Robert Zipp  302.857.7931  302.857.6278  Purchasing Specialist III   Doris Hicks  302.857.6270  302.857.6278  

Fequently Asked Questions

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FAQ's for Agencies FAQ's for Vendors and Suppliers Purchase Order Terms and Conditions  

Training

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Training is an intricate part of using and understanding the Banner Financial System.  Receiving proper instruction and a navigational comprehension of the Banner Financial System will ensure the integrity of Delaware State University Purchasing policy and expedite the procurement process. Training is required for anyone who is requesting access in the Banner Financial System. To supplement the online guidance, there is a  session each month providing an opportunity for hands-on learning. (To Be Announced through eNews)

Office of Supplier Diversity (OSD) (Name changed June 2012)

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The Office of Supplier Diversity mission is to assist minority, veteran and women owned businesses in competing for the provision of commodities, services, and construction to State departments, agencies, authorities, school districts, higher education institutions and all businesses. Minority, Women and/or Veteran Business Directory The goal of OSD is to increase the opportunity for minority, veteran and women-owned businesses to sell their products and services to Delaware State University.               

Bid Process and Forms

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Delaware State University, Purchasing Bid Process and Forms Delaware State University (DSU) works closely with Government Support Services (GSS) who offer their services to Agencies on a consulting basis or as a partner in the entire process. The services provided by GSS allows DSU to focus on the critical task of criteria evaluation without being distracted by the formal administrative needs of the bid process. Levels of Contracting Assistance - PDF or Word    • Level III Participation Form In a continuing effort to seek out the most number of prospective bidders, DSU ask GSS to post RFPs/ITBs and related documents on their bid page. You may contact DSU Purchasing Department or the GSS Contracting Staff for further information. All sample documents are in Word format for your convenience. Please make the appropriate changes to the documents. Bid Documents Request for Proposal Invitation to Bid Professional Services Request for Proposal RFP or ITB Addendum Pre-Bid Conference Attendance Sheet Bid Opening Registrar Public Works Construction Services Front End Documents (.zip) Bid Bond Payment Bond Performance Bond Public Works Professional Services Owner and Architect Agreement B101 Errors and Omissions Policy My Marketplace Input Documents Agency Solicitation Request - Word Version Contract Award Supplemental Documents Vendor Information Award Documents Agency/Vendor Contract Bid Bond Bid Rejection Non-Responsive Letter Contract Award Letter Contract Award Letter - Multiple Awards Contract Award Letter with Bond Contract No Award Letter Contract Extension (One Year) Bond Renewal Contract Extension Letter to Vendor Contract Extension (One Month) Letter to Vendor Performance Bond Miscellaneous Documents Delaware Business License Letter to Division of Revenue Opportunity Buy User Committee Attendance Sheet If you have any questions or need guidance, you may contact DSU Purchasing Department  or the GSS Contracting staff. Delaware State University Forms Contract Review DSU Speaker-Consultant Contract Purchase Order Cancellation Purchase Order Modification Purchase Order Terms and Conditions Purchase Requisition Requisition Cancelation Vendor Certification Procedure

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