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NIH – National Center for Research Resources

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Research Scientists   Peter R. DiMaria, Associate Professor Chemistry Department Delaware State University 1200 N. Dupont Highway, Dover, DE 19901 Phone: (302) 857-6532 Fax: (302) 857-6539 Email: pdimaria@desu.edu Ph.D., Biochemistry, Temple University, 1982 B.S., Biology, Ursinus College, 1975   Melissa A. Harrington, Associate Professor Department of Biological Sciences Delaware State University Room 113, Mishoe Science Center North 1200 N. Dupont Highway, Dover, DE 19901 Phone: (302) 857-7117 Fax: (302) 857-7369 mharring@desu.edu Ph.D., Stanford University 1993 B.S., Purdue University, 1986   Leonard G. Davis, Associate Professor Department of Biological Sciences Delaware State University Room 101, Mishoe Science Center North 1200 N. Dupont Highway, Dover, DE 19901 Phone:  (302) 857-7370 Fax:  (302) 857-6512 ledavis@desu.edu Ph.D., Biochemistry, University of Illinois at the Medical Center, 1979 M.S., Physiological Psychology, Northwestern University, 1974 B.S., Biology, University of Illinois - Urbana, 1969   Dragoljub Pokrajac, Assistant Professor Computer and Information Science Department Delaware State University 305D Science Center North 1200 N Dupont Hwy., Dover, DE 19901 Phone:  302-857-7053 Fax:  302-857-6552 dpokraja@desu.edu Ph.D., Computer Science, Temple University, Philadelphia, PA, 2002 M.S., Telecommunication systems, University of Nis, Serbia, 1997 B.S., Electrical Engineering, University of Nis, Serbia, 1993   Samuel A. Besong, Associate Professor and Chairperson Family and Consumer Sciences Department Delaware State University John R. Price, Room 103 1200 N. Dupont Highway, Dover, DE 19901 Phone:  (302) 857-6440 Fax:  (302) 857-6641 sbesong@desu.edu Ph.D., University of Kentucky, Lexington, KY, 1996  M.S., University of Kentucky, Lexington, KY,  1993 B.S., Berea College, Berea, KY, 19901   Fengshan Liu, Professor and Chairperson Department of Applied mathematics and Theoretical Physics, Applied Mathematics Research Center Delaware State University Room 127, ETV 1200 N Dupont Hwy, Dover, DE 19901 Phone: 302-857-6646/7516 Fax: 302-857-7517 fliu@desu.edu Ph.D., Applied Functional Analysis, University of Delaware, Newark, DE,  1995 M.A., Partial Differential Equations, Jilin University, P. R. China,  1985 B.S., Mathematics, Jilin University, P.R. China, 1982   Sabrina McGary, Assistant Professor Department of Biological Sciences Delaware State University Room 112  Mishoe Science Center South 1200 N. Dupont Highway, Dover, DE 19901 Phone:  (302) 857-7464 Fax:  (302) 857-6512 smcgary@desu.edu Ph.D., Univ. of Maryland at College Park, College Park, MD , 1998-2002 M.S., Univ. of Maryland at College Park, College Park, MD , 1993-1998 B.A., Ripon  

Personnel Issues

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Delaware State University is an equal opportunity employer. All educational and employment activities are administered without discrimination because of race, color, religion, national origin, age, or sex in accordance with all local, state, national laws, executive orders, regulations and guidelines. If new persons are to be hired to work on the grant project, the principal investigator must contact the Office of Human Resources. A person cannot start work unless the Personnel Action Form or Letter of Appointment and final clearance have been given by Human Resources. A Personnel Action Form and a Recommendation to Hire memo to hire must be completed and approved before any action is taken to fill a vacancy. When a decision is made to hire a person, a Personnel Action Form and a Recommendation to Hire memo must be completed and approved before the employee will be placed on the payroll; the employee cannot be paid until an Immigration Form I-9 is completed and a Social Security Card is presented. New employees (staff) must report to the Office of Human Resources prior to beginning/commencing/starting work. Again, a person cannot start work unless the President's signature is on a Contract, Personnel Action Form or Letter of Appointment. For federal program hiring, all employment procedures as set forth above must be followed. If the appointment is a supplemental assignment to a regular employee, the duties and time for performance must be clearly described. Federal regulations require auditable record of time spent for employees in programs sponsored by Federal Agencies. This is done by using the Time and Effort System on this website under the grants and proposal forms link. DEANS, PROGRAM DIRECTORS AND/OR DEPARTMENT HEADS ARE RESPONSIBLE FOR ENSURING THAT NO ONE IS ALLOWED TO WORK FOR THE UNIVERSITY UNTIL ALL OF THE PERSONNEL PROCEDURES HAVE BEEN CARRIED OUT.
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Post-Award Policies

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The Office of Sponsored Programs (OSP) and Office of Restricted Funds Accounting will be your chief contacts in the post-award phase of your project for questions related to budget forms, account numbers, transfers, payroll, etc. After an award has been made, changes affecting items such as the budget or the award period are sometimes necessary. While there is some consistency in federal agency regulations regarding post-award changes, each agency does have its own rules. Awards from non-federal sponsors are also governed by rules specific to each sponsor. Therefore, should a post-award change be required, the Project Director (PD) or Principal Investigator (PI) may refer to the sponsor regulations or OSP (6811/6817) with specific questions about the change. When OSP receives an award document from a sponsor, the document is sent to the principal investigator or program director with a letter. The PI/PD should examine: statement of work, budget (indirect costs matching, release time, reporting requirements, re-budgeting restrictions, required sponsor prior approvals, patent and copyright terms, if applicable, submission dates for continuation or renewal proposals and other provisions. He or she should communicate any objections or questions to the Director (6811) or Associate Director (6819) of OSP for discussion and negotiation with the sponsor. Awards from the funding agency to the University must receive prior review of all terms and conditions by OSP, regardless of the type of sponsor. OSP is responsible for negotiating appropriate remedies if an award fits into any of the following categories: 1) it contains provisions that are incompatible with the University's policies on sponsored activities: 2) it is inconsistent with government-wide regulations for universities; 3) it fails to include all the elements agreed upon prior to an award; or 4) it requires modification to conform to a PI's needs. OSP must also have on file the signed review and approval letter from the PI. The Office of Sponsored Programs, Office of Restricted Funds Accounting and the Principal Investigator should have copies of the Notice of Grant Award. Time and Effort Reports Time and effort reporting is for the purpose of determining the total amount of effort allotted to a funded project by the key personnel (example: principal investigator, director, and other professional staff). The Office of Sponsored Programs has developed a Time and Effort Reporting System whereby the principal investigators who have federal or state funds must complete a report (each semester for faculty, and each month for staff) and list the time committed per grant. The principal investigators and all other personnel are required to sign off on the time and effort report. Whenever the percentage of effort changes for a particular project during the semester, the principal investigator should notify the Office of Sponsored Programs. The Office of Sponsored Programs is responsible for retaining sponsored time and effort reports. Principal Investigator Interview A conference between the PI and/or Program Director and OSP will be needed to make certain PI’s/PD’s are aware of and agree to carry out their responsibilities to Delaware State University and to the Sponsor while participating in sponsored activities. Budget Processing Once the Office of Restricted Funds Accounting establishes the budget and provides all pertinent information to the Principal Investigator (PI) through the Office of Sponsored Programs, it is essential that the PI review the University’s policies and procedures regarding purchases/expenditures. The PI’s handbook incorporates most policies and procedures regarding spending of grant funds. Additional information can be obtained electronically by visiting the Office of Restricted Funds Accounting and Human Resources web pages. No-Cost Extension Requests to extend the award termination date without additional funds should be sent to the representative at the funding agency with copies to the Office of Restricted Funds Accounting, and OSP. Request for a no-cost extension should be accompanied by an explanation of the need for a one-time extension and brief statement of how the residual funds will be used during the requested period of extension.
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Pre-Award Policy

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Office of Sponsored Programs Proposal Review - The Office of Sponsored Programs (OSP) needs a minimum of five (5) working days to process a proposal before the agency’s deadline. Please refer to the Proposal Flowchart on this site for additional information regarding proposal submission. If you do not have a Handbook, contact the Office of Sponsored Programs as soon as possible. Faculty and staff engaged in writing grants should: Consult with their chairs and/or deans. Alert the OSP by completing the Faculty Proposal Submission Response Form and submitting it to the OSP Alert the OSP for three reasons- To make sure that no one else is working on the same grant application (usually only one application is accepted from the same institution). To alert Sponsored Programs to the due date so sign-offs and signatures can be coordinated. To receive technical assistance (if and as needed). Submit a copy of the agency guidelines to the OSP Complete and submit the completed grant application to the Office of Sponsored Programs five working days before the funding agency due date. Complete the Internal Processing Form and get all appropriate signatures of directors, chairs, deans or their designees before the grant is submitted to Sponsored Programs for clearance and signatures of authorized officials. Failure to comply with items 2, 3, or 4 can result in grant applications not being approved and signed by the authorized officials for submission to funding agencies. Pre-Award Packet (PDF file)

Conflict of Interest

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Delaware State University   University Area(s) Responsible: Office of the Provost and Vice President for Academic Affairs; Office of the Vice President for Research; Office of the General Counsel Policy Number & Name: 2-03: Conflict of Interest Policy (COI) for Researchers Approval Date: 8/24/12  I. Background Researchers have a tradition of free inquiry and free exchange of ideas, "united in the shared purpose to create knowledge, to critique existing knowledge, and to disseminate knowledge." 1Trust, the core ethical value in this issue, is essential in the scientific pursuit of the truth. A relationship based on trust is necessary with colleagues, the government, the study sponsors and, of course, the public. Objectivity is fundamental to this trust. Conflicts of interest are intrinsic to the researcher's enterprise. And that is why conflicts of interest are so serious. Not only can a conflict lead to injury or harm to particular study participants but, on a larger scale, a conflict of interest can damage an entire research enterprise by reducing the trust and confidence that people generally have in research.  II. Definition of a Conflict of Interest A conflict of interest involves the abuse -- actual, apparent, or potential -- of the trust that people have in professionals. The simplest working definition states: A conflict of interest is a situation in which financial or other personal considerations have the potential to compromise or bias professional judgment and objectivity. An apparent conflict of interest is one in which a reasonable person would think that the professional’s judgment is likely to be compromised. A potential conflict of interest involves a situation that may develop into an actual conflict of interest. It is important to note that a conflict of interest exists whether or not decisions are affected by a personal interest; a conflict of interest implies only the potential for bias, not likelihood. It is also important to note that a conflict of interest is not considered misconduct in research, since the definition for misconduct is currently limited to fabrication, falsification, and plagiarism. There are many varieties of conflicts of interest, and they appear in different settings and across all disciplines. While conflicts of interest apply to a "wide range of behaviors and circumstances," they all involve the use of a person's authority for personal and/or financial gain” 2 Conflicts of interest may involve individuals as well as institutions. Furthermore, individuals, in certain circumstances, may have conflicts occurring on both an individual and an institutional level, as may be seen among members of an Institutional Review Board (IRB). Conflicts of interest are broadly divided into two categories: intangible, i.e., those involving academic activities and scholarship; and tangible, i.e., those involving financial relationships.  III. Conflicts of Interest at the Individual Level Objectivity is the sine qua non of scientific discovery. But bias in judgment is virtually impossible to eliminate. There are often subtle and not so subtle, pressures that can influence how we perceive and how we act. All research professionals understand the pressures to publish, to get funding, appointments, promotions, and to earn respect from peers. In an effort to succeed, there are myriad areas where bias can influence judgment and diminish objectivity. A desire to validate a pet theory, overconfidence about a particular concept, overreliance on a belief held by a special group, ruling out data that don't support a hypothesis, and internal or external pressures to get a specific result are all influences that may lead to distortions in objectivity. Any of these biases or pressures may lead to what sociologists call selective in-attendance. Your mind-set may cause you to overlook important data or to misperceive critical observations. Bias can be too subtle to recognize and too difficult to control. It can creep into how research questions are selected and framed, the choice of research design, the selection of research participants, and how the data are collected, analyzed, interpreted, and ultimately published. Whether you describe the glass as half empty or half full is influenced by what you want your results to look like. Bias can even influence the sharing of the results of the study.  IV. Academic Conflicts of Interest or Intellectual Bias "Academic scientists have special responsibilities to disseminate knowledge, to maintain academic standards, to critique the current state of knowledge, to synthesize existing knowledge, and to apply knowledge to solve basic and applied problems."2 The peer-review system is the benchmark of the scientific process. An academic conflict of interest could occur if an individual interferes with the peer-review process for some type of intangible personal gain. For example, bias can cause a reviewer to respond positively to a manuscript because it presents results favoring a method or production in which the reviewer has a personal interest or a reviewer may act to delay the publication of a competitor's manuscript in order to strengthen his or her own chances for publication or funding. These are intangible interests, and they are indigenous to every researcher. Indeed, the drive for recognition can be overwhelming, particularly when a future position or livelihood depends on these public achievements. These are the sources of "intellectual bias" that have long been recognized by the research community but that must also be recognized and addressed by the individual researcher. V. Purpose The main objective of this Policy and the federal regulations on which it is based is to provide a reasonable expectation that the design, conduct, and reporting of research through funded grants, sub grants, contracts or cooperative agreements will be free from bias resulting from Investigator financial conflicts of interest. 42 CFR Part 50 Subpart F. The same principles and rules will apply in instances of non-funded research predicated on an individual’s relationship with the University. Processes The University shall inform each investigator of the University’s policy, the investigator's reporting responsibilities, and the federal regulations that authorizes this policy. Prior to the submission of a proposal, those who would participate in, or direct, a federally sponsored project under the auspices of the University must disclose to the University any significant conflict or financial interests which they or any members of their immediate family have in any commercial enterprise that will in any way participate in the sponsored program or that potentially may be affected by the performance or completion of the proposed sponsored program. Disclosure is accomplished through completion and submission of a "Financial Conflict of Interest Disclosure Form" (Disclosure Form) to the Vice President for Research and Economic Development review. Each Disclosure Form will be reviewed to determine the existence of, or potential for, any financial conflicts of interest. Definitions Conflict of Interest is a situation in which financial or other personal considerations have the potential to compromise or bias professional judgment and objectivity (see page 1 for further interpretation). Investigator means the project director or principal Investigator, co‐investigator and any other person, regardless of title or position, who is responsible for the design, conduct, or reporting of any funded project, or proposal for such funding. Investigator may include, for example, collaborators or consultants. Researcher includes the principal investigator and all faculty and research staff members who will have responsibility for the design and conduct of the research as well as the dissemination of its results. Significant Financial Interest (SFI) refers to anything of monetary value, including, but not limited to, salary or other payments for services (e.g., consulting fees or honoraria); equity interests (e.g., stocks, stock options or other ownership interests); and intellectual property rights (e.g., patents, copyrights and royalties from such rights). FCOI means Financial Conflict of Interest. Financial conflicts of interest include: · Income (including salary) consulting payments; honoraria, reimbursement of expenses, royalty payments, dividends, or any other payment or consideration from a simple business entity, public entity, or non‐profit entity exceeding $5,000 during the prior twelve months. Investigators must disclose the occurrence of any reimbursed or sponsored travel (i.e., that which is paid on behalf of the Investigator and not reimbursed to the Investigator so that the exact monetary value may not be readily available) related to the Investigator’s institutional responsibilities. This disclosure shall include, at a minimum, the purpose of the trip, the identity of the sponsor/organizer, the destination, and the duration. · Equity (in the form of stock, stock options, real estate or any other investment of ownership interests) in any enterprise. (This does not apply in the case of stock holdings such as diversified or mutual funds where the investigator is unaware of specific stock held). · In regards to a non‐publicly traded entity, an SFI exists if the value of any remuneration received from the entity in the twelve months preceding the disclosure, when aggregated, exceeds $5,000, or when the Investigator (or the investigator’s spouse or dependent children) holds any equity interest. · A position as director, officer, partner, trustee, or member of the board of directors of any business entity. · Any ownership interests in the institution, if institution is an applicant under the Small Business Innovation Research Program or Small Business Technology Transfer Program; · Income from seminars, lectures, or teaching engagements sponsored by public or nonprofit entities; · Income from service on advisory committees or review panels for public or nonprofit entities; intellectual property interest on a patent filed or to be filed by a party other than the University. · Royalties from agreements to share in royalties related to licensed intellectual property rights (intellectual property rights assigned to the Institution and agreements to share in royalties related to such rights are still excluded from the SFI definition.) Exclusions include: · Salary, royalties, or other remuneration paid by the Institution to the Investigator if the Investigator is currently employed or otherwise appointed by the Institution; · Intellectual property rights assigned to the Institution and agreements to share in royalties related to such rights; · Any ownership interests in the Institution held by the Investigator, if the Institution is a commercial or for‐profit organization; · Income from investment vehicles, such as mutual funds and retirement accounts, as long as the Investigator does not directly control the investment decisions made in these vehicles; · Income from seminars, lectures, or teaching engagements sponsored by a federal, state, or local government agency, an Institution of higher education as defined in 20 U.S.C. 1001(a), an academic teaching hospital, a medical center, or a research institute that is affiliated with an institution of higher education; · Income from service on advisory committees or review panels for a federal, state, or local government agency, or an Institution of higher education as defined at 20 U.S.C. 1001(a), an academic teaching hospital, a medical center, or a research institute that is affiliated with an institution of higher education. Senior/Key Personnel means the project director or principal investigator and any other person identified as senior/key personnel by the Institution in the grant application, progress report, or any other report submitted to federal agencies by the Institution under the regulation. Immediate Family refers to the researcher's parents, siblings, spouse, children and any equivalent relatives by marriage. It also refers to any individual who resides on a regular basis in the researcher's domicile.  VI. Training Requirements  All funded investigators will have to complete mandatory training prior to engaging in any sponsored projects as of August 24, 2012. DSU mandates that each participant completes the online certification training tutorial and print a certificate for filing with other FCOI disclosure documentation. Re‐certification shall occur every four years or immediately, if: · Institution revises its FCOI policy that affects requirements of Investigators · An Investigator is new to an Institution · An Investigator is not in compliance with the policy or management plan.  VII. Disclosure, Review and Monitoring Requirements  Each researcher participating in a sponsored project covered by this policy must disclose whether or not he or she has external affiliations that may constitute a conflict. A disclosure must be completed prior to the expenditure of funds or issuance of a subcontract. Disclosure form(s) are completed by the investigator and forwarded to OSP with the proposal application. Upon reviewing a COI/FCOI Disclosure Statement, OSP will decide whether a management plan is needed. In reviewing the disclosures, OSP will be guided by the following practices and apply them as may be appropriate: a. Assure adherence to relevant University policies such as the Principal Investigator Manual, the Faculty and Staff Handbooks, and other University documents that the Conflict Review Committee (CRC) may deem appropriate. b. Consider the nature and extent of the COI/FCOI interest in the relationship of the investigator/family member and the entire organization. c. Give special consideration to the terms and conditions of sponsored project agreements that may mitigate or complicate the given situation. d. Consult with and obtain additional information from the Investigator/family member as either the CRC or the investigator/family member may feel to be helpful in resolving actual or potential conflicts. e. Act in a timely manner so as to not delay unduly the conduct of the sponsored project. f. Conclude that the University may take one of the following actions: · Accept the sponsored project award or expenditure. · Do not accept the sponsored project award or expenditure. · Accept the sponsored project subject to suitable modifications in either the sponsored project award document. Monitoring OSP will review disclosure forms and work with the CRC when needed. OSP will also request annual disclosure forms on all funded projects. VIII. Reporting Requirements to Federal Agencies DSU’s policy is to send initial, annual (i.e., ongoing) and revised COI/FCOI reports, including all reporting elements required by the regulation, to the agency for the Institution and its subcontractors, if applicable, as required by the regulation. The Institution will provide COI/FCOI reports under the following conditions: · Prior to the expenditure of any funds under the award, the institution shall provide the awarding agency a COI/ FCOI report regarding any Investigator’s significant conflict of interest found by the Institution. (NOTE: As provided by some agency grant policies, Institutions may, at their own risk, incur pre‐award costs. However, the Institution must submit the conflict report to the agency prior to the Institution's expenditure of funds authorized under the award, that is, after the Notice of Award is issued and before the specific amount is charged to the award). · Within 60 days of identifying a conflict of interest for an Investigator who is newly participating in a project. · At least annually (at the same time as when the Institution is required to submit the annual progress report, multi‐year progress report, if applicable, or at time of extension) provide the status of the conflict and any changes to the management plan, if applicable, until completion of the project. · Following a retrospective review to update a previously submitted report, if appropriate. · Retrospective Review It is the Institution’s policy to complete and document retrospective reviews within 120 days of the Institution’s determination of noncompliance for conflicts not disclosed timely or previously. DSU is required by federal regulation to conduct a retrospective review in those cases of non‐compliance with the federal regulations. This must be done within 120 days of DSU’s determination of non‐compliance. DSU will notify the awarding agency promptly and submit a report to the awarding agency in cases where bias is found. The report will address the impact of the bias on a research project and the actions taken by or to be taken by DSU to eliminate or mitigate the bias. DSU shall document the retrospective review to include all of the following key elements: (1) Project number; (2) Project title; (3) PD/PI or contact PD/PI if a multiple PD/PI model is used; (4) Name of the Investigator with the COI/FCOI; (5) Name of the entity with which the Investigator has a conflict; (6) Reason(s) for the retrospective review; (7) Detailed methodology used for the retrospective review (e.g., methodology of the review process, composition of the review panel, documents reviewed); (8) Findings of the review; and (9) Conclusions of the review. IX. Maintenance of Records The Institution’s policy for maintaining COI/FCOI files is for at least 3 years from the date the final expenditures report is submitted to the awarding agency. From other dates specified in 45CFR 74.53(b) and 92.42(b), where applicable. X. Enforcement Mechanisms and Remedies for Noncompliance Violations of this policy, such as willful concealment of financial interests, may result in sanctions being imposed upon the violating individual. The Vice President for Research and Economic Development or designee(s) will review allegations of violations and will make recommendations regarding the imposition of sanctions. The Vice President for Research and Economic Development—with input from the CRC—shall make recommendations to the Provost/Vice President of Academic Affairs regarding sanctions. Then, the Provost/Vice President of Academic Affairs will make a recommendation to the President. The decision of the President is final. The Vice President of Research and Economic Development shall maintain the records pertaining to each disclosure in strict confidence. Access to such records will be limited to the investigator/family member, OSP Staff, the Vice President for Research, Provost/Vice President for Academic Affairs and others who have a legal right to review the records. Certain sponsors, particularly federal agencies, may have requirements that differ from this policy with regard to the timing and frequency of disclosures and other provisions as well. In the case of such discrepancies, the federal requirements will generally prevail. As earlier stated, it is the University’s policy to complete and document retrospective reviews within 120 days of the Institution’s determination of noncompliance for conflicts not disclosed timely or previously DSU is required by federal regulation to conduct a retrospective review in those cases of non‐compliance with the federal regulations. A. Sub-recipient Requirements Subcontractors shall provide appropriate assurances to OSP staff that policies and procedures no less stringent than this policy exist and are enforced prior to submission of research proposals and execution of subcontracts. OSP shall take reasonable steps to confirm that all investigators employed by subcontractors, contractors, and collaborators participating in research are subject to conflict of interest rules and procedures that are no less stringent than this policy. Subcontractor agreements mandate that they report identified COIs in a time frame that allows DSU to report identified COIs to the federal agency as required by the regulation. XI. Public Accessibility Requirements The COI policy shall be posted on DSU’s public website. Also, information will be made available concerning conflicts held by senior/key personnel (as defined by regulation) and publicly accessible prior to the expenditure of funds. Website information shall be managed and updated as follows: · The information that the Institution costs shall be updated at least annually. · The Web site shall note that the information provided is current as of the date listed and is subject to updates, on at least an annual basis and within 60 days of the Institution's identification of a new financial conflict of interest. · Update the Web site within 60 days of the Institution's receipt or identification of information concerning any additional significant financial interest of the senior/key personnel for the funded project that was not previously disclosed. · If the Institution responds to written requests for the purposes of this subsection, the Institution will note in its written response that the information provided is current as of the date of the correspondence and is subject to updates, on at least an annual basis and within 60 days of the Institution's identification of a new financial conflict of interest, which should be requested subsequently by the requestor. · Remain available for three years from the date the information was most recently updated. The University reserves the right to amend this policy at any time without prior notice.   References Bradley SG, 2000). Managing Conflicting Interests. In: Magrina FL, editor. Scientific Integrity: An Introductory Text with Cases. Washington, DC: American Society for Microbiology; 2000, pp. 131-157.   Policy of The American Society of Gene Therapy on Financial Conflict of Interest in Clinical Research. 2000. Retrieved 2012 August 22 from http://www.asgt.org .         3. Jackson State University, “Financial Conflict of Interest Policy for Researchers”, rev. July, 2012.
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Table of Contents


Conflict of Interest

Personnel Issues

Forms Library

Faculty Proposal Form

Time and Effort Reporting Form

 

 

Policies and Procedures

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Proposal/Grant Submissions The Principal Investigator (PI) The individual responsible for conceiving and enacting a project is known as the principal investigator. When this individual takes on the task of preparing a proposal for submission to an outside source, he or she agrees to manage the ensuing grant or contract in compliance with the terms, conditions, and policies of both the sponsor and the University. Only one principal investigator should be named to delineate clear lines of responsibility for project management. In some instances, a colleague central to the project may be named co-principal investigator or be given another appropriate title. University Affiliation for Institutional Awards The principal investigator must be a member of the full­time faculty, professional, or senior staff, or be an administrative officer of the University. Depending on the nature of the proposal, individuals with other University appointments may serve as principal investigators. Naming an individual in the proposal who is not an employee of the University does not commit the institution to employing that individual. Unless otherwise indicated in the proposal, principal investigators are expected to be in residence at the University during the period of project operation. Principal investigators seeking a leave of absence during this period must obtain written authorization from the sponsor through the Office of Sponsored Programs. All sponsored projects that utilize campus facilities such as laboratories, classrooms, etc., involve human subjects, animals, radioactive materials, or toxic or hazardous substances, involve any other faculty, staff or graduate students as part of the project budget, or in any way affect the University, must comply with University regulations. Requests must be submitted through the OSP for review and approval.  

Human Subjects Protection

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All research involving human subjects must be reviewed by the Institutional Review Board - Human Subjects Protection Committee. During the review process various guidelines are used in reviewing the research protocol to ensure that it is in compliance with federal and state regulations, and in accordance with Delaware State University's institutional assurance compliance filed with the Office for Protection from Research Risks (OPRR). Submission of a protocol to the IRB - Human Subjects Protection Committee and subsequent approval of the project means that the IRB - Human Subjects Protection Committee has found the protocol to conform to scientific, ethical and legal standards for research involving human subjects. All survey forms that entail research activities that may involve little or no risk to subjects must be submitted to the Office of Sponsored Programs (OSP), building 502. Funded, including non-funded research projects, must also be submitted to the OSP. For more information, please visit the Proposals/Grant Forms page or contact Mr. Dennis Rubino in the Office of Sponsored Programs at (302) 857-6834 or at drubino@desu.edu.

Benefits of Writing Grants

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There are many benefits to writing grants for the university and your Department. Not only do you improve the academic structure of the University and your community through research, but you as the Principal Investigator (PI) benefit as well. There are three incentives to writing grants. Release Time When proposals are submitted and funded, the Principal Investigator (PI) is given release time from his/her academic responsibilities such as classroom instruction to run the funded program. A percentage of his/her classroom instruction is reassigned to other faculty members and that percentage of time will then be used to carry out the objectives of the grant. This percentage and amount has to be approved by the faculty member, Chair and Dean. PI Account/Indirect Costs The Administrative Council has approved the following policy for using indirect costs. When proposals are funded, regardless of the overhead rate, the unit sponsoring the grant/contract will receive 40% of the overhead/indirect cost, the Office of Sponsored Programs will receive 10% and the University will receive 50% of the overhead/indirect cost. If the unit is a school, the overhead/indirect cost money returned shall be distributed as follows: The school will be awarded 5% The department will be awarded 5%; and The Principal Investigator (PI) will receive 30% If the unit is not a school, the overhead/indirect cost money shall be distributed as follows: The budget unit will be awarded 5% The department in which the PI has academic rank will be awarded 5%; and The PI will receive 30% None of the indirect cost money can be used to augment departmental salary lines with the exception of student workers or graduate student assistants. Any cost sharing required shall be deducted in the proportion set forth above. Asset for Promotion and Tenure Writing winning proposals can benefit you during the funded periods as well as years down the road. The PI can include the funded proposal in his/her promotion and tenure portfolio. The PI will also be able to reference the funded grant on his/her curriculum vita when seeking promotions and/or positions within the University or external to the University.

Institutional Animal Care and Use

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All animal-use protocols involving vertebrate animals conducted or sponsored by Delaware State University must be submitted for campus Institutional Animal Care and Use Committee (IACUC) review, approval, and periodic review in accordance with campus policies and procedures which are required by federal law. Review of animal-use protocols may be subject to further appropriate review and approval by officials of the University. These officials may not, however, approve an activity involving the care and use of animals if the campus IACUC has not approved it. All faculty and staff using animals in teaching and/or research purposes should download a copy of the  IACUC Approval Application. This document identifies the requirements and procedures for obtaining approval of animal-use protocols. An animal-use project may not begin until the principal investigator has been notified that the animal-use protocol has been approved by the campus IACUC and a protocol number has been assigned by the IACUC Committee. A completed copy of the application should be forwarded to Dr. Dennis McIntosh in the College of Agriculture and Related Sciences. For more information on IACUC, please all (302) 857-6456 or (302) 857-6834.

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