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Accounts Payable

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Mission Statement To provide excellent customer service, continuous process improvement, and ensure all payments/reimbursements are processed timely, accurately and in compliance with established University policies and procedures. Payment Information Delaware State University accepts payments from others in the form of cash, check, credit card, or electronic transfer, with the exception of American Express. Credit Cards Please contact Lucie Stairs, University Purchasing Card Administrator, at lstairs@desu.edu or call 302.857.7829 with questions regarding the University purchasing card (used for purchases other than travel). Please contact Cheryl Lolley, Associate Controller, at clolley@desu.edu or call 302.857.6210 with questions regarding the University travel card. Travel and Expense Reimbursement The Accounts Payable department processes non-payroll reimbursements to University employees, students, and suppliers for business-related travel expenses.  Our primary goal is to provide excellent customer service by: 1) providing clear guidelines regarding allowable travel expenses and 2) processing timely and accurate travel reimbursements that are in compliance with established University policies and procedures. M&T CentreSuite Cardholder User Guide M&T CentreSuite Approver User Guide Policies and Procedures Travel Request and Authorization Travel Card Application Form Travel Expense Reimbursement Non-Employee Request Form (Students & Others) Pcard and Travel Training Presentation Vendor Information Payments are made to vendors after verification of purchase orders, signed invoices and obtaining a receiving notice from Delaware State University Central Receiving. Definitions Appropriate expense An expense that is suitable or fitting for a particular valid business purpose. Allowable expense A necessary, reasonable, and appropriate expense incurred for the primary benefit of University business and therefore permitted to be reimbursed or directly charged based on the permission of the University or by the terms of federally or privately sponsored agreements. Generally Accepted Accounting Principles (GAAP) Fundamental principles of accounting that are used as guidance in the preparation of the University financial statements. Necessary Minimum purchase or service required to achieve a particular business objective. Notation Written or typed information that is required on the receipt, expense reimbursement form, or other document. Original Receipt The original merchant receipt or invoice issued by the supplier or service provider to document and substantiates the business transaction. When the original receipt is not available or does not contain adequate information, a cancelled check, credit card receipt, supplier statement, or a paid notice will be accepted. Reasonable An expense that is ordinary and reflects a prudent decision to incur the expense on behalf of University business. Not extreme or excessive. Substantiation Written documentation to support an incurred business expense that includes the original receipt, documentation of business purpose, names of persons in attendance, and appropriate expense report or voucher for the incurred cost.  
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Accounts Payable Staff

Financial Administrator
302.857.6243
 
Accounts Payable Manager
302.857.7830
 
Accounting Analyst I
302.857.7832
 
Accounting Analyst I
302.857.7842
 
Accounting Analyst I
302.857.7833
 
Department Fax Number
302.857.6203

Payroll Department

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Mission Statement The Payroll Department mission is to process accurate and timely payments, to comply with governmental regulations, and to provide exceptional customer service in keeping with the high standards promoted by the University. Payroll Information The salaries of all State officials and employees shall be paid bi-weekly. The bi-weekly payment shall represent earnings for the period ending 14 days prior to the check date for all state officials and employees.  If any of the dates of payment specified herein should occur on a holiday, payment shall be made on the last working day prior to such holiday. Direct Deposit Direct deposit is an option for employees hired prior to December 31, 1995.  Direct deposit is a condition of employment for all personnel hired after January 1, 1996. ePay Online Employee Self-Service secure log in for online pay information.  ePay online instructions.  You may click on the following link to view the schedule of pay check dates. Holidays 2016 Holiday Calendar Required Forms Direct Deposit Authorization Deduction Cancelation Request W-4 (Employee’ s Withholding Allowance Certificate) Classified Timesheet Student Timesheet Public Safety Timesheet Payroll Contacts CONTACT INFORMATION NAME TELEPHONE FAX Payroll Director Crystal Canon 302.857.7425 302.857.7750 Payroll Analyst II Symone Merritt 302.857.7425 302.857.7750 Payroll Analyst Cindy Koegle 302.857.7425 302.857.7750 You may contact Delaware State University Human Resources regarding health insurance benefit plans.    Details for these plans are also available at www.ben.omb.delaware.gov/ Medical, dental and vision care Flex Spending Account Employee Assistance Program Prescriptions Disability Insurance program Life Insurance Consult your CBA or Professional Employees Handbook (Non-Faculty) for specifics Annual leave Paid holidays Sick leave Personal leave Military leave Jury duty leave Bereavement leave Tuition Remission for dependent children Family and Medical leave Educational benefits Parking Retirement Delaware State University employees are members of the State of Delaware Retirement Plan. Visit www.delawarepensions.com/ for details. Deferred Compensation It is the policy of Delaware State University to provide many options for employees to participate in tax shelters and deferred compensation plans.  See your Benefits Coordinator for more information.
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Payroll Staff

Payroll Director
302.857.7425
 
Payroll Analyst II
302.857.7425
 
Payroll Analyst
302.857.7425
 
Philomena Dolbow
Acct. Analyst II
302.857.7425

President's Banquet for Retirees

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The President's Banquet for Retirees will be held on Thursday, June 16, at 5 p.m. in the Martin Luther King Jr. Student Center -  2nd floor Parlors

An RSVP is required to attend due to limited seating.  Questions can be directed to Brenda F. Farmer, director of University Events and Ceremonies, at bfarmer@desu.edu or call ext. 6082

Osher Reentry Scholarship

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Deans

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Marshá T. Horton, Ph.D. Interim Dean, College of Education, Health and Public Policy Saundra F. DeLauder, Ph.D. Dean, School of Graduate Studies and Research Donna Covington Dean, College of Business Dyremple Marsh, Ph.D.  Dean, College of  Agriculture and Related Sciences   Clytrice Watson, Ph.D.  Interim Dean, College of Mathematics, Natural Sciences and Technology Interim, Vice President for Research Marshall Stevenson, Ph.D. Dean, College of Arts, Humanities and Social Sciences      Rebecca E.  Batson, M.L.S., D.M. Dean, University Libraries            

Middle States Accreditation

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What is accreditation? Accreditation is part of the self-regulation process within the independent sector of higher education in the United States. It involves a comprehensive self-study assessment by outside higher education professionals. There is a 10-year interval of self-examination, external review, and commission approval with a 5 year Periodic Review Report. Institutions are to meet 14 specified regional standards of quality. The purpose of accreditation is to assure the quality and effectiveness of university educational programs and services. Delaware State University is accredited by the Commission on Higher Education (CHE) of the Middle States Association of Colleges and Schools. Established in 1919 the Middle States CHE is one of the “regional accrediting agencies” recognized by the federal government to accredit educational institutions within the mid-Atlantic region. In the Middle States region there are  14 standards of higher education achievement.   This self-study assesses the university‘s effectiveness in relationship to that tripartite Mission and its Strategic Goals. In addition, the self-study process allowed campus leaders to identify strengths and areas for improvement in relation to the Commission‘s fourteen Standards. The comprehensive design model for the self-study provides an excellent opportunity to involve faculty, staff, students, and community members in the process of developing a more sophisticated understanding of the university mission and vision as they apply to administration, faculty, student body as well as the national and international communities.   Table of Contents   Executive Summary   I. Introduction Chapter 1: Institutional Profile Chapter 2: Organization of the Steering Committee and Work Groups Chapter 3: Nature and Scope of the Self-Study    II. Self-Study Topics Chapter 4: Supporting Institutional Renewal (Standards 1, 2, and 3)             Standard 1: Mission and Goals             Standard 2: Planning, Resource Allocation, and Institutional Renewal             Standard 3: Institutional Resources Chapter 5: Organizational Leadership and Decision Making (Standards 4, 5, and 6)             Standard 4: Leadership and Governance             Standard 5: Administration             Standard 6: Integrity   Chapter 6: Discovery and Improvement through Assessment (Standard 7)             Standard 7: Institutional Assessment   Chapter 7: College Access and Opportunities for Students (Standards 8 and 9)             Standard 8: Student Admissions and Retention             Standard 9: Student Support Services   Chapter 8: Promoting, Facilitating and Evaluating the Process of Learning   (Standards 10, 11, 12 and 13)             Standard 10: Faculty             Standard 11: Educational Offerings             Standard 12: General Education             Standard 13: Related Educational Activities Chapter 9: Data Informed Improvements for Student Learning (Standard 14)             Standard 14: Assessment of Student Learning    III. Conclusion and Summary of Recommendations Chapter 10: Conclusion and Summary of Recommendations List of Appendices

Financial Policies and Procedures

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3-00: Financial Policies and Procedures Table of Contents 03-04: Travel Policy 03-05: Fixed Asset and Inventory Management Policy 03-06: Purchase Card Policy  

University Athletics

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11-00: University Athletics Policies and Procedures Table of Contents 11-01: Department of Intercollegiate Athletics: Policies and Procedures Manual 11-02:Sport Concussion Policy 11-03: Catastrophic Injury Plan  

Delaware State University Self-Study

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DSU recently completed its 2011-12 Self-Study: “Reflecting on our Past while Preparing for our Future” and will
 undergo an accreditation review by the Evaluation Team representing the Middle States Commission on Higher Education.
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Delaware State University welcomes the Evaluation Team representing the Middle States Commission on Higher Education , April 1-4

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"Reflecting on our Past while Preparing for our Future" 2011- 2012 Delaware State University Self-Study Evaluation Team Report to Faculty, Administration, Trustees, and Students (4 20 12)   On June 28, 2012, the Middle States Commission on Higher Education voted to reaffirm DSU’s accreditation and to commend DSU for progress to date, for the quality of the self-study process, and for the quality of the self-study report. The Periodic Review Report is due June 1, 2017.     Dr. Harry Lee Williams President   Welcome to the Delaware State University Self-Study website.  Delaware State University’s overall accreditation by the Commission on Higher Education of the Middle States Association of Colleges and Schools ensures adherence to standards of excellence that range from mission and goals to educational effectiveness.  Accreditation is an ongoing, integrated process and is a sign of academic excellence and an external measure of accountability.  This site is intended to educate and inform the campus on the self-study process and the accreditation review. It also  provides a detailed view of Delaware State University’s (DSU) compliance with MSCHE 14 standards.  The University Self-Study Steering Committee, co-chaired by the Assistant Vice President for Academic Affairs/Institutional Effectiveness and the Director of the University’s Center for Teaching and Learning, led the 2012 self-study process.   The University’s Self-Study has two overarching goals. While creating a comprehensive review of DSU’s performance as measured against MSCHE’s 14 Standards, the Self-Study also creates a framework for continuous growth and improvement as DSU implements its new vision to become one of America’s most highly respected HBCUs. The self-study process serves the institution as a mechanism for institutional improvement and renewal by providing an agenda for action. In order to reach these goals, the self-study objectives are as follows: Conduct a thorough assessment of the institution’s effectiveness in accomplishing its Mission and goals; Identify the institution’s strengths and suggested areas for growth and expansion; Demonstrate evidence of ongoing efforts to correct identified areas in order to continuously improve; Infuse the campus culture with greater awareness and enthusiasm for change that leads to continuous improvement; Continue to utilize the critical components of assessment, planning, and budget allocation as a basis for data-informed decision-making; Produce a set of thoughtful action items and suggestions that will improve all aspects of the University. Thanks to all faculty, staff, students and others, who assisted with the process.   Campus Map Faculty and Staff Policies and Procedures Delaware State University's Strategic Plan Middle States Commission on Higher Education

Student Affairs and Enrollment Management

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6-00: Student Affairs and Enrollment Management Policies and Procedures Table of Contents 6-01:  Field Trip Policy (Release of Liability Agreement & Medical Information Form) 6-05:  DSU Student Conduct Standards and Policies 6-07: Emergency Procedures Guide 6-08: Minors on Campus 6-09: Change of Grades 6-10: DSU Movies Policy 6-27: Bed Bugs  

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