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Forms Library

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This page (which is still under construction) will contain links to all the forms and applications on the Delaware State University website including PDF files, Word documents, and webpage forms. The forms are grouped by the office or department that owns them which are listed alphabetically. Note that some time-sensitive forms may be outdated but will be updated when appropriate. Admissions Alumni Affairs Keep us informed! (alumni directory update web form) Alumni Address Labels Request (for restricted use - see disclaimer in red type') Asset Control Property Change Form (pdf) Career Services Cooperative Education Final Performance Evaluation Cooperative Education Employment Agreement Cooperative Education Program Student Application Cooperative Education Student Industry Report Copy Center 2006 Commencement Card Order Form (pdf) Delaware Center for Enterprise Development Core Four®  Business Planning Course Registration Form (pdf) Development and University Relations Contribution Form (pdf) Event Notification Form (pdf) Facility Request Form (pdf)   Financial Aid Office 2007-2008 Untaxable Income Worksheet (pdf) 2008-2009 Untaxable Income Worksheet (pdf) 2007-2008 Verification Worksheet (pdf) 2008-2009 Verification Worksheet (pdf) Low Income Worksheet (pdf) Application for Financial Aid Summer 2008 (pdf) Federal Student Aid Application   Fleet Authorized Driver Form (pdf) Airport Shuttle Reservation Form (pdf) Fleet Vehicle Reservation Form (pdf) Bus Reservation Form (pdf) Health Services Student Health Form (pdf) Human Resources Applicant Interview Evaluation Form (Word doc) Application for Posted Position Bid Form (Word doc) Banner Web Time Entry (Student Handbook) (pdf) Banner Web Time Entry (Supervisor Guide) (pdf) Change of Address Form Clearance Certificate (pdf) Educational Benefit Request Form (Word doc) Job Description Template (Word doc) Leave Request/Report Form (Excel file) Reference Checking Form (pdf)   Information Technology Banner Access Request Form (pdf) Computer Equipment Transfer Form (web form) Help Desk Request Information Security Policy for all University Faculty and Staff Computer Network Users (pdf) Policy for Responsible Computing (pdf) Marketing Marketing Project Request   Public Safety Complaint Form (pdf) Records and Registration Course Registration Form (pdf) Transcript Request Form - cash or check (pdf) Residence Life Residence Hall Agreement (pdf) Residence Life Staff Recommendation Form (pdf) Residents' Assistant Application (pdf) Roommate Agreement (pdf) Ronald E. McNair Program Alumni Update Form (web form) Scholarship Office Scholarship Recommendation Form (pdf) Scholars Teacher Education Program (STEP) Scholarship Application (pdf) SMILE Training Camp Registration Form (PDF) Sponsored Programs PI Handbook (Pre & Post-Award) (pdf) Faculty Proposal Submission Response Form (web form) Avoiding Common Errors on NIH proposal Submissions (webpage) Types of Award Instruments (pdf) Conflict of Interest and Policy Disclosure (pdf)  Allegations of Research Misconduct (pdf) Internal Processing Form (pdf file) Funding Opportunity Request Form  (Word doc) Proposal Chart (pdf file) Proposal Checklist (pdf file) (Word doc) Institutional Fact Sheet (pdf file)  How to write an effective letter of support and cover letter (pdf) University Travel Policy (Word doc) Processing and Managing Grant Accounts (pdf) Participant Cost Definition (pdf) Time and Effort Reporting System (pdf file) Time and Effort Forms (pdf) Faculty/Professional Staff (pdf file) (Word doc) Part-time Hourly Staff (pdf) (Word doc) OMB Circulars Code of Federal Regulations (webpage) Federal Register (webpage) Contracts Consultant Contract (pdf) (Word doc) Sub-Award Request Form (pdf) (Word doc) Sub-Award Procedures (pdf) (Word doc) Sub-Award Questionnaire (pdf) (Word doc) Budget Development NSF 1030A Budget Form (pdf file) (Word doc) Sample 1030A Budget Form (pdf file) (Word doc) Use of Matching Funds and Indirect Costs (pdf) Institutional Review Board (IRB) - Human Subjects Human Subjects Application for Approval (Word doc) Final Study Report (pdf) (Word doc) IRB Continuation (pdf) (Word doc) Human Subjects Presentation (pdf file) (Power Point) Guidelines for Writing Informed Consent (pdf file) (Word doc) Sample Informed Consent Form (pdf file) (Word doc) Sample Collaborative IRB Approval  (pdf file) (Word doc) Institutional Animal Care and Use Committee (IACUC) Collaborative Institutional Training Initiative (CITI) Program (webpage) Approval Application (pdf file) (Word doc) Student Affairs New Student Organization Registration Packet (pdf) Returning Student Organization Registration Packet (pdf) Title III Program Office Time and Effort Form - Professional Employees (Word Doc) Time and Effort Form - Student Employee (Word Doc) Quarterly Report - Progress (Word Doc) Quarterly Reports - Expenditures (5) (Word Doc) Travel Summary Report Form (Word Doc) Equipment and Furniture Inventory Form (Word Doc) Title III Student Employment Form (Word Doc)    

Fixed Asset and Inventory Management Department

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 Mission The Fixed Asset and Inventory Management mission is to ensure the fiscal integrity of the University through the effective management of all of its Fixed Assets (Buildings and Building Improvements, Vehicles, Furniture and Equipment, Computers, Software, and Library Books, etc.). This includes the review and analysis of capital building projects, capitalizing all Fixed Assets, and maintaining an accurate Fixed Assets and Inventory Management Module in Banner. Definition Fixed Assets are defined as those tangible items with a unit cost of $5,000.00 or more including taxes, shipping, and other costs that make the equipment/ asset operative. Fixed assets have a useful life of more than one year.  Click here for more definitions of specific fixed assets. Policy & Procedures Delaware State University threshold for capitalization is $5,000.  It is management’s responsibility to ensure that assets purchased are properly accounted for at DSU.  Responsible staff and/or their designee will maintain proper stewardship over all assets.  Assets will be maintained in DSU’s Fixed Asset and Inventory Management System.  Click to view the entire Fixed Asset and Inventory Management Policy.   Click to view the Fixed Asset and Inventory Management Procedures Forms To access an appropriate form, click on the link below: Property Change Form – Movement of Assets Physical Inventory Certification Form Contacts Central Receiving Other Contacts  Frequently Asked Questions FAQs  Training Fixed Asset and Inventory Management Training Power Point
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Contacts

Fakhar Iqbal
Fixed Asset and Inventory Manager
302.857.7959

Central Receiving
Kathie Pringle
Central Receiving Clerk II
302.857.6275

Central Receiving Clerk I
302.857.6275

 

 

  
 
 
 
 

Academic/Research/Libraries Policies and Procedures

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2-00: Academic/Research/Libraries Policies and Procedures Table of Contents 2-02: Responding to Allegations of Research Misconduct 2-03: Conflict of Interest Policy for Researchers

Accounts Payable

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Mission Statement To provide excellent customer service, continuous process improvement, and ensure all payments/reimbursements are processed timely, accurately and in compliance with established University policies and procedures. Payment Information Delaware State University accepts payments from others in the form of cash, check, credit card, or electronic transfer, with the exception of American Express. Credit Cards Please contact Lucie Stairs, University Purchasing Card Administrator, at lstairs@desu.edu or call 302.857.7829 with questions regarding the University purchasing card (used for purchases other than travel). Please contact Cheryl Lolley, Associate Controller, at clolley@desu.edu or call 302.857.6210 with questions regarding the University travel card. Travel and Expense Reimbursement The Accounts Payable department processes non-payroll reimbursements to University employees, students, and suppliers for business-related travel expenses.  Our primary goal is to provide excellent customer service by: 1) providing clear guidelines regarding allowable travel expenses and 2) processing timely and accurate travel reimbursements that are in compliance with established University policies and procedures. M&T CentreSuite Cardholder User Guide M&T CentreSuite Approver User Guide Policies and Procedures Travel Request and Authorization Travel Card Application Form Travel Expense Reimbursement Non-Employee Request Form (Students & Others) Pcard and Travel Training Presentation Vendor Information Payments are made to vendors after verification of purchase orders, signed invoices and obtaining a receiving notice from Delaware State University Central Receiving. Definitions Appropriate expense An expense that is suitable or fitting for a particular valid business purpose. Allowable expense A necessary, reasonable, and appropriate expense incurred for the primary benefit of University business and therefore permitted to be reimbursed or directly charged based on the permission of the University or by the terms of federally or privately sponsored agreements. Generally Accepted Accounting Principles (GAAP) Fundamental principles of accounting that are used as guidance in the preparation of the University financial statements. Necessary Minimum purchase or service required to achieve a particular business objective. Notation Written or typed information that is required on the receipt, expense reimbursement form, or other document. Original Receipt The original merchant receipt or invoice issued by the supplier or service provider to document and substantiates the business transaction. When the original receipt is not available or does not contain adequate information, a cancelled check, credit card receipt, supplier statement, or a paid notice will be accepted. Reasonable An expense that is ordinary and reflects a prudent decision to incur the expense on behalf of University business. Not extreme or excessive. Substantiation Written documentation to support an incurred business expense that includes the original receipt, documentation of business purpose, names of persons in attendance, and appropriate expense report or voucher for the incurred cost.  
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Accounts Payable Staff

Financial Administrator
302.857.6243
 
Accounts Payable Manager
302.857.7830
 
Accounting Analyst I
302.857.7832
 
Accounting Analyst I
302.857.7842
 
Accounting Analyst I
302.857.7833
 
Department Fax Number
302.857.6203

Payroll Department

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Mission Statement The Payroll Department mission is to process accurate and timely payments, to comply with governmental regulations, and to provide exceptional customer service in keeping with the high standards promoted by the University. Payroll Information The salaries of all State officials and employees shall be paid bi-weekly. The bi-weekly payment shall represent earnings for the period ending 14 days prior to the check date for all state officials and employees.  If any of the dates of payment specified herein should occur on a holiday, payment shall be made on the last working day prior to such holiday. Direct Deposit Direct deposit is an option for employees hired prior to December 31, 1995.  Direct deposit is a condition of employment for all personnel hired after January 1, 1996. ePay Online Employee Self-Service secure log in for online pay information.  ePay online instructions.  You may click on the following link to view the schedule of pay check dates. Holidays 2016 Holiday Calendar Required Forms Direct Deposit Authorization Deduction Cancelation Request W-4 (Employee’ s Withholding Allowance Certificate) Classified Timesheet Student Timesheet Public Safety Timesheet Payroll Contacts CONTACT INFORMATION NAME TELEPHONE FAX Payroll Director Crystal Canon 302.857.7425 302.857.7750 Payroll Analyst II Symone Merritt 302.857.7425 302.857.7750 Payroll Analyst Cindy Koegle 302.857.7425 302.857.7750 You may contact Delaware State University Human Resources regarding health insurance benefit plans.    Details for these plans are also available at www.ben.omb.delaware.gov/ Medical, dental and vision care Flex Spending Account Employee Assistance Program Prescriptions Disability Insurance program Life Insurance Consult your CBA or Professional Employees Handbook (Non-Faculty) for specifics Annual leave Paid holidays Sick leave Personal leave Military leave Jury duty leave Bereavement leave Tuition Remission for dependent children Family and Medical leave Educational benefits Parking Retirement Delaware State University employees are members of the State of Delaware Retirement Plan. Visit www.delawarepensions.com/ for details. Deferred Compensation It is the policy of Delaware State University to provide many options for employees to participate in tax shelters and deferred compensation plans.  See your Benefits Coordinator for more information.
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Payroll Staff

Payroll Director
302.857.7425
 
Payroll Analyst II
302.857.7425
 
Payroll Analyst
302.857.7425
 
Philomena Dolbow
Acct. Analyst II
302.857.7425

President's Banquet for Retirees

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The President's Banquet for Retirees will be held on Thursday, June 16, at 5 p.m. in the Martin Luther King Jr. Student Center -  2nd floor Parlors

An RSVP is required to attend due to limited seating.  Questions can be directed to Brenda F. Farmer, director of University Events and Ceremonies, at bfarmer@desu.edu or call ext. 6082

Osher Reentry Scholarship

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Deans

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Marshá T. Horton, Ph.D. Interim Dean, College of Education, Health and Public Policy Saundra F. DeLauder, Ph.D. Dean, School of Graduate Studies and Research Donna Covington Dean, College of Business Dyremple Marsh, Ph.D.  Dean, College of  Agriculture and Related Sciences   Clytrice Watson, Ph.D.  Interim Dean, College of Mathematics, Natural Sciences and Technology Interim, Vice President for Research Marshall Stevenson, Ph.D. Dean, College of Arts, Humanities and Social Sciences      Rebecca E.  Batson, M.L.S., D.M. Dean, University Libraries            

Middle States Accreditation

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What is accreditation? Accreditation is part of the self-regulation process within the independent sector of higher education in the United States. It involves a comprehensive self-study assessment by outside higher education professionals. There is a 10-year interval of self-examination, external review, and commission approval with a 5 year Periodic Review Report. Institutions are to meet 14 specified regional standards of quality. The purpose of accreditation is to assure the quality and effectiveness of university educational programs and services. Delaware State University is accredited by the Commission on Higher Education (CHE) of the Middle States Association of Colleges and Schools. Established in 1919 the Middle States CHE is one of the “regional accrediting agencies” recognized by the federal government to accredit educational institutions within the mid-Atlantic region. In the Middle States region there are  14 standards of higher education achievement.   This self-study assesses the university‘s effectiveness in relationship to that tripartite Mission and its Strategic Goals. In addition, the self-study process allowed campus leaders to identify strengths and areas for improvement in relation to the Commission‘s fourteen Standards. The comprehensive design model for the self-study provides an excellent opportunity to involve faculty, staff, students, and community members in the process of developing a more sophisticated understanding of the university mission and vision as they apply to administration, faculty, student body as well as the national and international communities.   Table of Contents   Executive Summary   I. Introduction Chapter 1: Institutional Profile Chapter 2: Organization of the Steering Committee and Work Groups Chapter 3: Nature and Scope of the Self-Study    II. Self-Study Topics Chapter 4: Supporting Institutional Renewal (Standards 1, 2, and 3)             Standard 1: Mission and Goals             Standard 2: Planning, Resource Allocation, and Institutional Renewal             Standard 3: Institutional Resources Chapter 5: Organizational Leadership and Decision Making (Standards 4, 5, and 6)             Standard 4: Leadership and Governance             Standard 5: Administration             Standard 6: Integrity   Chapter 6: Discovery and Improvement through Assessment (Standard 7)             Standard 7: Institutional Assessment   Chapter 7: College Access and Opportunities for Students (Standards 8 and 9)             Standard 8: Student Admissions and Retention             Standard 9: Student Support Services   Chapter 8: Promoting, Facilitating and Evaluating the Process of Learning   (Standards 10, 11, 12 and 13)             Standard 10: Faculty             Standard 11: Educational Offerings             Standard 12: General Education             Standard 13: Related Educational Activities Chapter 9: Data Informed Improvements for Student Learning (Standard 14)             Standard 14: Assessment of Student Learning    III. Conclusion and Summary of Recommendations Chapter 10: Conclusion and Summary of Recommendations List of Appendices

Financial Policies and Procedures

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3-00: Financial Policies and Procedures Table of Contents 03-04: Travel Policy 03-05: Fixed Asset and Inventory Management Policy 03-06: Purchase Card Policy  

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